Event Overview

Event Title: “The Show Must Go On” Medical Benefit
Theme: “Life is a Circus. Enjoy the Show (While You Can).”
Date and Time: [Date & Time TBA]
Location: Corte Madera Community Center, 498 Tamalpais Dr.
Capacity: Up to 300 people (“standing-room” or “cocktail” style setup)
Purpose: Fundraising for urgent medical treatment; highlighting the risks of delayed intervention and the impact of contributions.
Vibe: The circus serves as a metaphor for life — unpredictable, thrilling, and communal, brimming with possibilities. This event embodies sophisticated wonder, emphasizing human potential and the beauty of connection rather than traditional circus elements. ~ It will be inspired by AI creativity, reflecting our collective embrace of an unknown future.

Planned Features

Large-Scale Art Installations: Transformative pieces that captivate the senses.
Interactive Installations: Engaging experiences that invite participation.
AI-Responsive Visual and Auditory Experiences: Dynamic interactions that evolve based on guest input.
Collaborative Games: Activities designed for group interaction and connection.

Intent of Interactions

Foster a sense of belonging within a larger creative system; guests are not mere attendees but active participants.
Ensure every interactive element reinforces growth, connection, and positive impact.
Integrate physical, digital, and artistic experiences to create a harmonious environment.

Event Zones

The venue will be thoughtfully divided into distinct areas, each with a specific purpose:

Threshold: Ticket exchange and welcoming experiences.
Main Hall (Eastern Wall): Auction space and interactive installations.
Main Hall (Northern Wall): Performance stage, event projection screens, cocktail tables, and a chill zone.
Bar and Food Area: A refreshing space focused on health and rejuvenation.
Outdoor Performance Stage & Lawn: Physical games, performances, and risk-based activities, complemented by cocktail tables and a chill zone.

Schedule of Events

Setup Date: [Date TBA]
Event Day Timeline:

[12 PM]: Rental period begins
[12:30 – 1:00 PM]: Briefing of the production team
[1:00 – 2:00 PM]: Equipment setup
[2:00 – 3:00 PM]: Sound check and rehearsals
[3:00 – 4:00 PM]: Final prep details
[4:00 – 5:00 PM]: Doors open (entry lighting warm-up and social arrival)
[5:00 – 5:15 PM]: Event starts (Opening performances indoors)
[5:15 – 5:45 PM]: Sunset transition (lighting activates; outdoor games begin)
[5:45 – 7:00 PM]: Core experience (performances and auction activities)
[7:00 – 9:00 PM]: Peak immersive lighting (interactive art fully visible)
[9:00 – 9:30 PM]: Winding down (reflective experiences, closing remarks)
[9:30 – 10:00 PM]: Official closing (soft ambient lights; final exit constellation)
[10:00 PM – 12:00 PM]: Event closed (Tear down begins at 10:15 PM)

Production Team

Executive Producer: [Name]
Stage Manager: [Name]
Volunteer Coordinator: [Name]
Technical Director: [Name]
Marketing Specialist: [Name]

Technical Requirements

Sound: [Details on sound equipment, microphones needed]
Lighting: [Details on lighting setup, effects]
Stage Setup: [Dimensions, layout, and any special requirements]
AV Requirements: [Projectors, screens, etc.]

Important Contacts

Venue Manager: [Name and number]
Security Contact: [Name and number]
Medical Contact (for emergencies): [Name and number]

Notes and Additional Information

Travel & Accommodation: [TBA]
Sponsorship Recognition: Ensure sponsors are acknowledged throughout the event.
Health and Safety Protocols: [Any relevant protocols, especially if needed during the event]

Call to Action / Questions

All team members are encouraged to submit any last-minute requests or questions to the Production Manager as soon as possible to ensure smooth execution.